For UK compliance and property services contractors
Tendersmith reads the whole buyer pack, plans every answer against how it will be scored and drafts from your own certificates, contracts and people. Where the evidence isn’t there, it tells you instead of making it up.
Fire alarm, emergency lighting and extinguisher contracts, answered with the visit frequencies and certification evaluators look for.
Written toBS 5839-1BS 5266-1BS 5306-3BAFE SP203-1
Intruder alarm, CCTV and access control maintenance, with your response tiers, monitoring and approvals set out plainly.
Written toBS EN 50131BS 9263BS EN 50518NSI · SSAIB
EICRs, fixed wire testing and remedials, planned site by site and written to the regulations buyers quote.
Written toBS 7671EICRNICEIC · NAPITECS
Legionella risk assessments, monitoring and TMV servicing, answered against the guidance that sets every check.
Written toACOP L8HSG274BS 8580-1LCA
Landlord gas safety, servicing and heating contracts, built around your engineers’ registrations and categories.
Written toGSIUR 1998Gas SafeACSOFTEC
Lift maintenance and thorough examinations, with your examination scheme, call-out times and reporting spelled out.
Written toLOLER 1998PUWERSAFedLEIA
School, office and healthcare cleaning, with frequencies, staffing and audits the buyer can check.
Written toNSHC 2025BICScCOSHHISO 9001
Hard and soft facilities management, with every planned task tied to a schedule and every KPI to a report.
Written toSFG20ISO 41001ISO 45001SSIP
Start your 14-day free trial. No card needed for the trial. Then £99 + VAT or £249 + VAT a month.
An 84-second film with music and on-screen text, no voice. A 214-page council tender is due at 12:00 on Friday. Tendersmith finds it in the day’s notices for the contractor’s trade; six specialist reviewers read every page and give a one-page verdict; answers are drafted from the contractor’s own evidence, with a placeholder wherever evidence is missing; the price is built up in the buyer’s own schedule; the response is designed with exhibits and case studies; a final audit lists what must be fixed before export; and the submission files are packed into one ZIP named the way the buyer asked. Every name shown is fictional.
How it works
One workspace per tender and seven stages, each one there for you to check. Scroll through a real bid for a fictional fire and security contractor.
01Find
New notices from Contracts Finder and Find a Tender, matched to your trades by CPV codes and trade keywords. Or start from any buyer pack you already have.
02Review
Procurement, scope, commercial, legal, evaluation and delivery reviewers read the whole pack at once. A lead reviewer writes one report: bid or no-bid with reasons, every deadline, red flags, contradictions between the buyer’s documents, gaps in your records and the questions to ask.
03Write
Each answer is planned against its scored sub-parts, then drafted inside the word limit from your projects, people, certificates and policies. Missing evidence becomes a visible placeholder, never a guess.
04Price
A build-up from your rate card, written into the buyer’s own pricing schedule, with a bill of quantities, three price options and the clarification questions to send. Every default is marked for you to check.
05Audit
An independent last check by Claude (Anthropic): every buyer document, requirement, sub-part, limit, form and declaration; each answer against the published scoring descriptors; every claim traced to your evidence; sums, dates and pricing.
06Design
A designed response in Word and PDF: an executive overview, exhibits such as site maps, response-time clocks and maintenance calendars, a commitments table and case studies, with policies and evidence as numbered attachments.
07Submit
The submission files are packed for the buyer’s portal, with evidence markers and working notes stripped out. A separate internal document keeps every gap, assumption and source for your team.
Fire protectionSecurity systemsSouth West
Fire alarm, intruder alarm and access control testing, maintenance and monitoring
Wexcombe District Council · South West
Emergency lighting testing across 42 sheltered schemes
Eastmere Homes · South West
Fire risk assessments for 18 community buildings
Holmbury Vale Town Council · South West
Nurse call and fire alarm maintenance, six care homes
Northgate Care Partnership · South West
Every page read 214 / 214
Drafted from your Vault943 / 1,000 words
Annual fire risk assessments at all seven sites are carried out by [EVIDENCE NEEDED: your qualified fire risk assessor’s name and registration], with a written report.
Appendix A · annual total
£11,736.31
Every row and column agrees
Export gate
Blocked10 blockers open
Readywhen each is fixed, or overridden with a reason
WDC-LEG-2026-09-Kennet-Vale-Fire-Security-tender-submission.zip
Real product, fictional contractor and tender.
The difference
Drag the handle. On the left, the kind of answer a general-purpose AI writer gives. On the right, a real Tendersmith page for the same question: reactive and emergency response.
The generic answer promises “an exceptional, industry-leading service”, “rapid response” and compliance with “all relevant British Standards” without a single response time, standard or commitment. The Tendersmith page sets out three priorities with attendance times on one clock and how each is recorded.
Honesty by design
One invented fact can sink an otherwise good answer. So Tendersmith drafts only from the buyer’s pack and your Vault, and shows you exactly where the evidence runs out.
Anything missing becomes a visible [EVIDENCE NEEDED: …] or [CONFIRM: …] placeholder and an item on your gap list.
Each factual sentence is checked against your evidence. An unsupported claim is removed or turned into a placeholder, and numbers that appear in none of your records are flagged.
A partner, subcontractor, alarm receiving centre or register is a fact about your company. It is named only when your records support it; the buyer’s requirements never count as proof.
You still check and approve every answer.
Every fire alarm visit follows BS 5839-1 and every emergency lighting test BS 5266-1. Annual fire risk assessments at all seven sites are carried out by [EVIDENCE NEEDED: your qualified fire risk assessor’s name and registration]Alex Marsh, our fire risk assessor listed on the IFE register, with a written report and a prioritised action plan.
From your Vault
Competent persons · Alex Marsh
Fire risk assessor, IFE register · CV and certificate on file
1 gapExport is blocked until it’s filled or confirmed
0 gapsClaim traced to Company essentials › Competent persons
[CONFIRM: schools and years]Fictional example. Alex Marsh and every company named here are made up.
Pricing
Tendersmith does the arithmetic from your rate card and writes it into the buyer’s own schedule. Where your rate card has a gap, it shows a marked default from published UK rates for you to confirm or replace. It never sets a price or a rate: you do.
Wexcombe District Council · Invitation to Tender
| System | The Civic | Museum | Elmfield | Millbrook | Walkers Yd | Bandstand | Cemetery | Total / yr |
|---|---|---|---|---|---|---|---|---|
| Fire alarm | 818.76 | 405.36 | 405.36 | 405.36 | — | — | — | 2,034.84 |
| Intruder alarm | 363.87 | 248.73 | 248.73 | — | — | — | — | 861.33 |
| Fire alarm monitoring | 312.61 | 312.61 | — | — | — | — | — | 625.22 |
| Intruder monitoring | 312.61 | 312.61 | 312.61 | — | — | — | — | 937.83 |
| Controlled access | 303.44 | 137.64 | 137.64 | 137.64 | — | — | — | 716.36 |
| Emergency lighting | 1,261.92 | 637.30 | 637.30 | 637.30 | — | — | — | 3,173.82 |
| Fire extinguishers | 376.60 | 164.46 | 164.46 | 164.46 | 76.06 | 76.06 | 76.06 | 1,098.16 |
| Fire risk assessment | 624.20 | 346.78 | 346.78 | 346.78 | 208.07 | 208.07 | 208.07 | 2,288.75 |
| Annual cost | 4,374.01 | 2,565.49 | 2,252.88 | 1,691.54 | 284.13 | 284.13 | 284.13 | £11,736.31 |
Totals check: every row and column agrees
Real figures from a pricing run for a fictional contractor and tender. Not financial or pricing advice.
The bid pack
Real pages from a Tendersmith bid pack for a fictional fire and security contractor. Use the arrows, swipe, or pick a page.
Cover The buyer’s title, reference and deadline, in your brand.
Executive overview One accountable team, the key facts at a glance and the three things the buyer cares about most.
Site map Every site within about 20 minutes of the depot, and how to read the response.
Response-time clock Every priority on one clock: attend within 2 to 4 hours, make safe, then fix.
Maintenance calendar Five planned regimes on one calendar, each at the frequency its standard sets.
Commitments What the buyer can hold you to, and how they can check each one.
Case studies Three comparable contracts, each with its scope, value and outcome.
Price Your price, line by line from the buyer’s own schedule.
Attachments Every document the buyer asked for: where it is and its status.
A policy set built from your answers, from health and safety to safeguarding, plus method statements, role profiles, report formats and a register of every attachment. Each is dated, numbered and ready to sign.
Real product, fictional contractor and tender.
Trades covered
Each trade has a knowledge pack: the standards and inspection frequencies buyers expect, the accreditations they ask for, typical KPIs and response times, and what is changing in 2025–27. Pick your trades when you sign up; search, matching and drafting start from them.
Fire alarms, emergency lighting, extinguishers, sprinklers and suppression
Key standards and schemes: BS 5839-1BS 5266-1BAFE
Fire door inspection and repair, fire stopping and compartmentation
Key standards and schemes: Fire Safety Regs 2022Q-MarkFIRAS
Fire risk assessments and fire safety consultancy
Key standards and schemes: Fire Safety OrderBS 8674BAFE SP205
Intruder alarms, CCTV, access control, door entry and monitoring
Key standards and schemes: BS EN 50131BS 9263NSI
EICRs, fixed wire testing, remedials and in-service testing
Key standards and schemes: BS 7671EICRNICEIC
Chargepoints, solar PV and battery storage
Key standards and schemes: IET CoPMCSOZEV
Gas safety, servicing, boilers, heating and hot water
Key standards and schemes: GSIURGas SafeOFTEC
Legionella risk assessment, monitoring and water treatment
Key standards and schemes: ACOP L8HSG274LCA
Air conditioning, ventilation, refrigeration and F-gas
Key standards and schemes: F-gasTR19TM44
Lift maintenance, LOLER examinations, hoists and stairlifts
Key standards and schemes: LOLERPUWERSAFed
Asbestos surveys, analysis, management and licensed removal
Key standards and schemes: CAR 2012HSE licenceUKAS
Automatic doors, fall arrest, lightning protection and play equipment inspection
Key standards and schemes: BS EN 16005BS EN 12453ATLAS
Roofing and planned or responsive building maintenance
Key standards and schemes: NFRCAwaab’s LawSSIP
Responsive repairs, voids and planned works for social landlords
Key standards and schemes: Awaab’s LawGas SafeSSIP
PAS 2035 retrofit, insulation and heat decarbonisation
Key standards and schemes: PAS 2035PAS 2030TrustMark
Integrated, hard and soft facilities management
Key standards and schemes: SFG20ISO 41001ISO 45001
Contract, school, office and specialist cleaning
Key standards and schemes: NSHC 2025BICScCOSHH
Grounds maintenance, tree surgery and tree surveys
Key standards and schemes: ARB ApprovedLOLERPA1 · PA6
Public health pest management
Key standards and schemes: BPCACEPACRRU
Commercial, clinical, confidential and bulky waste
Key standards and schemes: Duty of careUpper tierFORS
Data and trust
What happens to your documents, in plain English. The privacy notice names every provider.
Tendersmith is operated by ZLT Contractors Ltd, a company registered in England and Wales (company no. 13997354). AI runs only when you start a step.
Drafting, reviews and checks use Anthropic’s Claude, sent first to Google Cloud Vertex AI in Europe, then Amazon Bedrock in Ireland, only to hosts listed as zero data retention. If neither is available, another zero-data-retention host of the same model can be used, which can be outside the UK and the EU.
Every request goes through OpenRouter (United States). Reading and extraction use Xiaomi’s MiMo models, with MiniMax as a stand-by; these companies are based in China, and these requests also go only to zero-data-retention hosts, which can be in the United States, China or elsewhere.
Your content is not used to train AI models. Every request tells OpenRouter to use only hosts that don’t store prompts or outputs for training (“data collection denied”, always on).
The documents and records you upload, and the drafts, analyses and other outputs produced for you, are yours. We don’t share them with or show them to other customers.
The submission export is refused while blockers are open, unless you override one with a recorded reason. You approve every answer and submit it yourself.
These routing settings are instructions to OpenRouter, not a guarantee from us. Don’t upload material whose handling rules forbid this, such as documents marked for UK-only handling or security-classified material.
Honest limits
Better you hear it here than on the day of a deadline.
Pricing
Prices exclude VAT, which is added at 20%. Plans are monthly with no minimum term.
£0 for 14 days
Run the whole workflow on a live tender. No card needed, and it doesn’t turn into a paid plan by itself.
£99 + VAT a month (£118.80 including VAT)
For firms bidding for a few contracts a year who want every one done properly.
£249 + VAT a month (£298.80 including VAT)
For firms bidding most months, across several trades or frameworks.
A bid is one tender: its brief, buyer pack analysis, plans, every drafted answer, reviews and exports. A bid is counted when you start its first AI step, and every later step for that tender is included, up to 120 AI steps per bid (fair use; a full six-question bid uses about 60). Changes you ask for are counted separately under fair use. Re-running with unchanged inputs reuses the last result and costs nothing. Unused bids don’t roll over.
Each plan also has a monthly AI limit. Very large tenders use more, so they can reach it before all bids are used; your Plan & allowance page shows where you are.
Fire protection, fire doors and passive fire, fire risk assessment, security systems, electrical compliance, EV charging and renewables, gas and heating, water hygiene, HVAC and refrigeration, lifts, asbestos, access and height safety, building fabric and roofing, housing repairs and voids, retrofit and energy, facilities management, cleaning, grounds and arboriculture, pest control and waste.
It drafts each quality answer, the executive summary, social value and mobilisation responses, and tailored case studies and CVs, and builds the company policies a buyer asks for from your answers. You edit and approve every one. It lays out a price build-up from your own rates for you to check, but it never sets your price, and it won’t sign declarations.
Every draft is limited to the buyer pack and your company records, each with a reference. Missing facts become placeholders and gaps. A claims audit then checks each factual sentence against your evidence and removes an unsupported claim or turns it into a placeholder, and a third-party guard stops it naming a partner, subcontractor or register your records don’t support. Automatic checks also look for numbers that don’t appear in your evidence, missed sub-parts, banned filler phrases, US spellings and word-limit overruns, and show you what they find.
No. The Price step builds up the price from your own rate card, marks every default for you to check, writes the figures into the buyer’s schedule and checks the sums. You set and confirm every rate and price. It isn’t financial or pricing advice.
No. The evaluator review scores each answer against the buyer’s published descriptors, sub-part by sub-part, with the fixes that would lift it. It is a rehearsal of the evaluation, not a prediction of your result, and we make no win-rate claims.
Notices collected from Contracts Finder and Find a Tender, filtered to your trades using CPV codes and trade keywords. It is not every UK portal. If you have a pack from elsewhere, start a bid and upload it.
They are stored in your private workspace. When you run an AI step, the relevant text is sent through OpenRouter to the model for that step: Anthropic’s Claude on zero-data-retention hosts, EU first, for drafting, reviews and checks; Xiaomi MiMo or MiniMax for reading the pack. Every request tells OpenRouter to use only hosts that don’t store prompts or outputs for training. The privacy notice names every provider.
No, but it helps to have someone who knows the contract read every answer. Tendersmith is designed so that person can go from buyer pack to a reviewed, well-structured response without starting from a blank page.
Each plan is one company workspace with one owner login. Staff records and CVs are evidence in the Vault, not extra logins.
Plans are monthly with no minimum term. You keep read and download access to your existing work after a plan ends.
Fourteen days, no card. Bring a live buyer pack and see what it finds.
